St Joseph's College - Job Vacancies

Job Vacancies

Accounts Assistant (Maternity Cover)

Job Title: Accounts Assistant – Maternity Cover Position
Accountable to: Business & Finance Manager
Contract to Work: Full Time (includes 4 weeks holiday plus days 3 to be taken at Christmas)
Hours: 8.30am to 5.00pm with one hour for lunch

Main Duties Job Purpose: To take responsibility for settlement of all suppliers’ invoices received in accordance with the College’s approved policies and procedures.

PURCHASE LEDGER
 Maintain the purchase order systems, ensuring;-
 sufficient funds are available before distributing purchase orders
 purchase orders are completed to the required standard and logged onto system
 budget holders approval has been given
 outstanding purchase orders at the month end are chased and accounted for.

 Maintain the purchase Ledger system, ensuring:-
 authorisation of all invoices and the matching to purchase orders
 input all purchase ledger invoices and arrange payment of all bills via the BACS system
 deal with all purchase ledger queries and enquires, direct with suppliers and/or staff.
 reconciliation of control account and individual creditors accounts on a monthly basis
 chase outstanding invoices on a monthly basis
 that suppliers and budget holders are notified if they have not followed the correct procedures for ordering and obtaining supplies on behalf of the school.

PETTY CASH
 Maintain the petty cash distribution, ensuring that procedures are followed at all times
 Reconciliation of floats/petty cash at the month end

CASHBOOK
 Preparation of incoming/outgoing cash and banking on a daily basis
 Daily cashbook postings
 Ensure that the incoming banking is banked on a daily basis
 Preparation of all nominal payments
 Credit card bookings on the companies credit card once authorisation has been given

NOMINAL
 Maintain the nominal budgets, updating daily with the Trail balance
 Complete month end procedure on accounts software
 Ensure daily printouts & back up is completed

OTHER
 Any other tasks which the Business & Finance Manager may reasonably require you to do.
 To comply with the financial controls and regulations at all times.
 Provide cover for the Finance Assistant and Business & Finance Manager when on holiday or absent for work due to illness. The Work will involve
• Operating Display Screen Equipment Qualifications & Training
• GCSE at Grade C or above in Maths & English
• AAT would be desirable Experience and Knowledge
• Fully ICT literate with good keyboard skills
• Knowledge of invoice processing procedures
• Competent in the use of Excel & Word
• Competent in the use of Microsoft outlook, email & the internet. Skills and Abilities
• Numeracy and literacy skills
• Analysing and interpreting data
• referring complicated queries to the appropriate Officer
• Good interpersonal skills Software used in this role
• Excel
• Word
• Microsoft office
• Hebron & Hebron.net
• EMA
• Internet

For an information pack please telephone 01473 690281 or use the link below:Application Pack

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A co-educational independent day school for 2-18 year olds with boarding facilities. Reg No: 3142500, Company No: 1051688 Charity No:1051688